Trademark Specimens Explained: A Comprehensive Overview & Examples

Trademark Specimens Explained: A Comprehensive Overview & Examples

When it comes to securing a trademark, there’s a lot more to it than meets the eye. Among the myriad of paperwork and regulations, one aspect that often confuses applicants is the concept of trademark specimens. In this comprehensive exploration, we’ll break down everything you need to know about trademark specimens, from what they are to how to ensure your submission is accepted. By the end of this journey, you’ll be well-equipped to navigate the trademark specimen landscape with confidence.

Defining Trademark Specimens

Let’s start with the basics. A trademark specimen is like the golden ticket to the trademark registration world. It’s not just a mere snapshot; it’s a real-life piece of evidence demonstrating how you’re actively using your trademark in the marketplace in conjunction with the goods or services specified in your application or registration maintenance filing. Simply put, it’s what consumers see when deciding whether to choose your goods or services, all branded with your trademark.

Want to read more about Goods and Services? Check out our post – Trademark Goods and Services: Beyond the Basics

trademark specimen definition

But what qualifies as a proper trademark specimen? Well, it needs to be more than a mere mock-up, printer’s proof, digitally altered image, rendering of intended packaging, or draft of a website showcasing how your mark might appear. It should be an authentic representation of your trademark as it’s used in commerce.

For instance, a genuine photo of your trademark on a coffee mug (for your line of mugs)) or the label sewn onto a t-shirt (for your clothing line) would be considered valid specimens. Remember, your specimen should clearly associate your mark with the goods or services, allowing consumers to perceive it as a source indicator. It’s not about trickery; it’s about transparency.

Who Needs to Submit a Trademark Specimen?

Now that we’ve got a grip on what trademark specimens are, let’s talk about who’s obliged to submit them. If your trademark application relies on “use in commerce” or “intent to use,” then you’re in the spotlight. You must furnish a specimen to support your claim.

However, if you’ve filed based on a foreign application or registration or entered the realm of the Madrid Protocol, you’re off the hook initially. But, hold on – there’s a catch. Regardless of how you entered the game, all trademark registrants are eventually required to submit specimens at designated intervals to maintain their registrations.

is a trademark specimen required

Oh, and here’s a pro tip: When you’re in the specimen-submitting zone, remember that you typically need to provide one specimen for each class of goods or services in your application or registration maintenance filing. Sometimes, the eagle-eyed trademark examiners might even ask for additional specimens to ensure your application gets the green light.

The Timing of Trademark Specimen Submission

Timing is everything, even in the trademark world. When it comes to submitting specimens, it depends on your trademark journey.

Use-in-Commerce Applicants: If you’re on this route, your initial application should include a specimen. For those taking the TEAS Plus filing option, your application won’t even be considered without it. In the TEAS application, there is an opportunity to attach your specimen file(s) as soon as you select “use in commerce” as your filing basis.

Intent-to-Use Applicants: If you’re in this camp, you must submit a specimen after you’ve filed your initial application. There are two key moments for this: before your application is approved for publication (file an Amendment of Allege Use) or after you receive a Notice of Allowance (file a Statement of Use). Both the AAU and SOU are your way of affirming that you’re using your trademark in commerce, and they should be armed with your specimen and other essential details like the dates of use.

Want to read more about Intent to Use Trademarks? Check out our post – Intent to Use Trademark: The Process & Timeline

Want to read more about Use in Commerce Trademarks? Check out our post – Use in Commerce Trademark: The Process & Timeline

when do I submit a trademark specimen

URL and Date: The Webpage Specimen Special Requirement

The digital age has brought about a significant shift in how businesses operate, and this extends to trademarks. If your specimen involves a webpage, you’ve got an extra task on your hands – including the URL and the date the page was accessed or printed. Miss this step, and your specimen is bound for rejection. To meet this requirement, you can choose one of the following methods depending on when you’re submitting:

Initial Application, Allegation of Use, or Registration Maintenance Filing: You have two options here. You can either include the URL and access/print date on the webpage specimen itself or specify this information in the dedicated fields for webpage specimens within the TEAS form.

Later-Filed Response: If you’re submitting a response down the road, you’ve still got two choices. You can provide a properly verified substitute specimen with the URL and access/print date clearly visible on the webpage. Alternatively, you can craft a separate statement that includes the URL and access/print date in the designated fields for webpage specimens within the TEAS response form and ensure you sign the prepopulated verification as instructed. The choice is yours!

Examples of Acceptable Trademark Specimens

Now that we’ve nailed down the why, who, when, and where of trademark specimens, let’s dive into some practical examples to demystify the process further. To provide context, it’s important to note that trademark filings with the USPTO are electronic. This means you’ll typically submit photographs, scanned copies, screen captures, or printouts of the physical specimens of use.

examples of acceptable trademark specimens

Trademark Specimens for Goods

Goods – it’s a broad category covering everything from coffee mugs to software instruction manuals. So, what type of specimens are acceptable here?

  • The Goods Themselves: This is a no-brainer. A photo showing your trademark on the bottom of a vase or on the handle of a curling iron is a perfect specimen.
  • Labels and Tags for Goods: Examples include a tag sewn onto a t-shirt or a label attached to the vitamin bottle. USPTO has a bit more to say about labels & tags – “A label or tag that is not shown physically attached to the goods may be accepted if, on its face, it clearly shows the mark in actual use in commerce. To clearly show actual use in commerce, the tag or label would, in addition to showing the mark, include informational matter that typically appears on a label in use in commerce for those types of goods such as net weight, volume, UPC bar codes, lists of contents or ingredients, or other information that is not part of the mark but provides information about the goods.”
  • Packaging for Goods: A photo featuring your trademark on a bag of coffee? Spot on.
  • Sales Displays: Capturing your trademark on a sale display alongside the goods you’re selling – a counter display for candy in a convenience mart that sells the goods.
  • Webpages Selling the Goods: A screenshot of a webpage selling a product, complete with your trademark, price, and a shopping-cart button, is a valid specimen. Just remember to include the URL and access/print date within your submission.
  • Software as Goods: For software, a screenshot of a launch screen with your trademark or a webpage with download information and your trademark in the title bar is your go-to specimen.

Trademark Specimens for Services

Services encompass a wide array of offerings, from financial investment services to live musical entertainment. Here are examples of acceptable specimens for service-based trademarks:

  • Online Advertising or Printed Matter: A newspaper or online advertisement prominently displaying your trademark in connection with your tax preparation services is a solid specimen.
  • Television and Radio Commercials: An MP3 file of a television commercial for personal injury attorney services is a prime example.
  • Marketing Material: Scanned brochures and leaflets that advertise or market various beauty spa services while highlighting your trademark are valid specimens.
  • Signage at Service Locations: A photo of signage on the front of a gas station featuring your trademark – that’s what the USPTO is looking for.
  • Materials Used During Service: Whether it’s a menu for a restaurant, the name of the annual autumn festival displayed on the ticket booths at the entrance, or screenshots of “title and launch screens for…” an online video game – these all serve as fitting specimens.
  • Invoices: For services like landscaping, a photo or scanned copy of an invoice featuring your trademark and wording such as LANDSCAPING is an acceptable specimen.
  • Business Cards and Letterhead: Business cards and letterhead clearly associating your trademark with interstate moving services make the cut.

Examples of Unacceptable Trademark Specimens

To excel in the world of trademark specimens, it’s equally vital to understand what doesn’t make the cut. Here are common reasons why specimens get the dreaded “refusal” stamp:

examples of unacceptable trademark specimens

The Specimen Doesn’t Match the Drawing: If your specimen doesn’t clearly depict your trademark, it’s a no-go. This includes illegible marks, partial representations, or variations that differ from your drawing.

Trademark Doesn’t Match Goods or Services: Your specimen must align with what you’ve claimed in your application. If you’re promoting custom t-shirt printing services but filed for t-shirts, that’s a mismatch.

Not Your Own Use: Your specimen should reflect your use of the trademark, not someone else’s. Sending out press releases exclusively to news media won’t cut it.

Not Actual Use in Commerce: Specimens like printer’s proofs, digitally created or altered images, mock-ups, or materials used solely for your daily business operations won’t pass muster. Likewise, if your goods haven’t been sold or transported yet, you’ll hit a dead-end.

Inappropriate Type for Goods or Services: Some specimens simply don’t fit the bill. For instance, advertising material is acceptable for services but not for goods. A webpage without sufficient ordering information won’t fly either, nor will a webpage for downloadable software with no means of downloading or purchasing.

In essence, the key to success with trademark specimens lies in understanding their purpose, submitting them correctly, and ensuring they accurately represent your trademark’s use in commerce. So, contact TradeMark Express and we can help you ensure that your journey towards trademark registration be as smooth as can be.

The information provided on this site is for general informational purposes only. All information on the Site is provided in good faith; however, we make no representation or warranty of any kind, express or implied, regarding the accuracy, validity, or completeness of any information on the Site. The Site cannot and does not contain legal advice. The legal information is provided for general informational and educational purposes only, and is not a substitute for legal advice. Consult a licensed attorney for legal advice.

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